Key Responsibilities

• Maintain and organize electronic and hard-copy filing systems.
• Manage document control processes including filing, numbering, storage, retrieval, and archiving.
• Ensure consistency in document naming conventions and version control.
• Create and maintain document trackers for contracts, subscriptions, policy reviews, asset logs, and document review schedules.
• Support retention and archiving processes in line with school procedures.
• Assist with audits, access permissions, and confidential document handling.
• Provide administrative support to the Administrative Assistants team.
• Prepare and retrieve documentation for leadership and management teams.
• Provide cover support during staff absences and after-school duties when required.
• Monitor document review deadlines and follow up with relevant staff to ensure timely updates.
• Assist in maintaining compliance with accreditation, inspection, and regulatory documentation requirements.

Requirements

• Bachelor’s degree in a relevant field.
• 1-3 years of experience in a similar position.
• Strong communication and interpersonal skills in English and Arabic.
• Excellent organizational and administrative skills.
• High attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines effectively.
• Strong teamwork and collaboration skills.
• Proficiency in Google Workspace (Docs, Sheets, Drive, Gmail, etc.).
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Previous experience in administration or document control is advantageous.

Compensation and Benefits

• Salary of 550 JOD per month, subject to social security and tax deductions as per Jordanian law.
• Attractive benefits package.